Nowadays, many companies use Office 365 with Microsoft Teams and SharePoint Online as their strategic social collaboration platform. Moreover, SharePoint Online has developed to an excellent content management system in recent years. In the past, intranets had the purpose to inform employees and functioned as a platform for corporate news. The intranets however have been changing into social intranets in the past years. The focus now lies predominantly on interaction, employee engagement and tools to support daily work. Just recently, our Raytion experts have successfully migrated the intranet of a German DAX customer to SharePoint Online and modernized it at the same time. Our customer thus has a future-proof intranet portal, which meets the highest requirements without causing additional software costs. As the intranet is based on SharePoint Online, it is directly integrated into the mobile SharePoint app or into Microsoft Teams via Viva Connections.
What Are the Central Elements of SharePoint Online as an Intranet Platform?
The Portal Page as Intelligent Entry Point
Based on our experience, we design the portal page together with the customer, so that it satisfies all relevant use cases. It has to comply with the information needs of colleagues, reflect the digital workplace, enable interaction and promote social collaboration.
The portal page provides the news feed and many other elements, so that you can see the most important information and content at one glance. The portal page usually displays personalized and interactive elements. Additionally, it can use content, such as videos, events, favorites or the share price from the O365 environment and other systems. Moreover, our interactive search box takes up little space, but can navigate and find relevant information easily.
Of course the portal should also have a recognition value, for example through alignment with the look and feel or the corporate design of the organization. This is possible through a mixture of configuration parameters, adapted and standardized elements, the so-called WebParts. From experience, when requesting larger requirements, it should not be enough to just set the color scheme. However, with slight adjustments to our Newsfeed WebPart or Quick Links WebPart, the intranet will have the perfect recognition value and will comply with corporate design guidelines.